Sage Intacct and QStock Transform Inventory Management for Distributors

Sage Intacct’s real-time inventory management features might surprise you. Once upon a time companies were forced to decide between having a robust on-premises solution or having a nimble (yet simplistic) cloud-based system to manage their inventory. Those days are all but distant memories. These days solutions like Sage Intacct are giving companies the same critical functionality warehouse distributors need along with an award-winning accounting system that is the AICPA’s only preferred financial management solution.

We wanted to spotlight a handful of features that Sage Intacct’s inventory management system brings to the table.

It Starts with the Items

Take a quick glance at the Item Information screen and you’ll see hints of what the Sage Intacct inventory management system can do.

We can create inventory items or non-inventory items, of course. But we can even control where we see these items – have a raw material that you only buy but never resell? Then you can choose to have that item only show up on purchasing screens and not on sales windows. Or if the reverse is true, we can do that. It’s a small thing but it avoids clerical mistakes by your users.

For inventory items, we also have all the costing options you would expect in a mature inventory offering (FIFO, average cost, and so on), as well as sophisticated controls to keep things on track in a high-velocity warehouse environment.

As if all this weren’t enough, serial-tracked and lot-tracked items are part of the core inventory module. If you thought you needed an on-premises system to unlock this functionality, it’s probably time that you had another look.

Inventory Management

Managing inventory isn’t the sort of thing that you do once and never think about it again. Inventory control requires monitoring levels consistently, forecasting future demand, and intelligently replenishing inventory as elegantly as possible.

You can do all this within the Sage Intacct replenishment module. Upload forecasts for those items where you predict erratic demand and leave the rest. Hop into the Sage Intacct Replenish Inventory and the system will propose a list of Purchase Orders you can make.

You can even have the system pick the vendor based on defaults, fastest, or lowest cost.

Craft purchase orders in just a few clicks. Then route those purchase orders into your organization’s standard approval policies to make sure you don’t lose any critical controls you might require.

All this comes together as a great way to manage your supply chain… and avoid those times when you realize you’re low on stock and have an emergency to solve.

But Wait, There’s More

Worthy of future posts and videos, we need to list some of the great functionality Sage Intacct allows:

  • Ability to book light assembly events through a Stockable Kit.
  • Maintain inventory valuations automatically even when inventory transactions are booked out of order through the Maintain Inventory Valuation feature.
  • Manage supply chain through configurable pick-pack-ship order entry transactions and procurement features. Full quote-to-cash and procure-to-pay functionality all for the taking.
  • Need even more functionality than what we’ve shown here? The Sage Intacct marketplace lists just a handful of the many solution partners at the ready to make a great solution even better.
  • Keep all the amazing reporting with full dimensionality – always know where your money is coming from and where it’s going.

If you want to see what it looks like to take your inventory processes to the cloud, we’re here to help. Check out the video below to see how Sage Intacct with QStock can transform how you track and report your inventory!

If you would like to learn more about Sage Intacct Inventory Management and how accessible cloud accounting is to distribution companies we’ve got you covered! You can give us a call at 855.913.3228 or shoot us an email at You can even fill out our simple web form and someone will get back to you within 1 business day. At Alta Vista Technology, we take pride in being part of your solution.