CoStaff Services streamlines accounting and gains 20 hours weekly

‍‍CoStaff Services was founded in the year 2000 and today is one of Michigan’s largest Professional Employer Organizations (PEOs), servicing clients throughout southeast Michigan, across the state and around the country. Their mission is to provide best-in-class services and products, beginning with a state-of-the-art HRIS platform in PrismHR.

End of Life Support

CoStaff's accounting system was unable to integrate with their core payroll and HR software, and the accounts receivable functionality was really holding back their accounting department. On top of that, their accounting software was about to lose support from the developer. These roadblocks were causing CoStaff to waste hours a week on manual entry between separate systems with the hope that the information entered into both matched up.

While assessing their options they came across Sage Intacct, the leader in mid-market business management solutions, and after doing some research, chose Alta Vista Technology as their partner due to their expertise in the field and overwhelmingly positive reviews online.

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Connecting the dots

‍One of the greatest advantages of making the switch to Sage Intacct was the access to open integrations. No longer did CoStaff have to struggle with double entry of their data. The team at Alta Vista was able to connect their payroll and HR software directly to their accounting platform. Using AVT Connect, their consultants were able to automate CoStaff’s cost and liability journal entries. The old process of manually downloading them from Prism and importing them was laborious but now happens with no intervention.

One of the biggest wins was the integration of their Accounts Receivable system. With the ability to tie into Sage Intacct, the accounting team can enter their invoices in their AR system and have it automatically post to their accounting solution. This is a major time saver for CoStaff, saving them hours a week.

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The decision

Replacing an expiring system is not an easy decision for a company. But when you look at the costs of keeping that system going, especially after the developer cuts off service, it’s almost a no-brainer to make the move.

With a complete cloud solution in Sage Intacct, CoStaff was able to rid themselves of a dying system and all of the hardware and support that goes with it. They get deeper reporting, advanced insight, and the automation needed to keep the system moving with little to no intervention. With an always up-to-date system, CoStaff now has the resources to focus on building a business instead of putting out fires with their accounting team.

Now we all like to hear about the savings. So here are some examples of how a switch to the cloud is saving CoStaff both time and money better served elsewhere.

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Return on Investment

Time saved is money saved. It is also time that can be refocused into other areas of the company that may be struggling or could use more attention. With the integration of critical systems, reduction of manual entry, and advanced automation of several facets of their accounting process, CoStaff estimates that they save ~20 hours a week in excess labor.

The other major factor that led to the transition to the cloud was the end of life of their previous solution. When you lose support on a system, especially an on-premises software, the costs to maintain it can dramatically increase. Factors like emergency recovery, advanced IT support, hardware upgrades, and specialized skill resources can cost a small fortune.

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A cloud-based decision

Making a switch to the cloud lets you take all of the on-premises problems and throw them out. The savings on emergency backup and hardware repair and replacement alone can be staggering.

If CoStaff’s situation sounds a lot like yours, let us know — we want to help your business save time, money, and have the peace of mind knowing your systems are secure and up to date. Give us a call at 855.913.3228 or send us an email at info@altavistatech.com.

At Alta Vista Technology we take pride in being part of your solution!

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